Admissions and Records

Diploma Information

Degrees are awarded three times a year: at the end of December, May, and August. You must have a graduation application on file for the term in which you intend to complete your degree requirements.

Diplomas will be mailed approximately 10-12 weeks after the degree-awarding term.

It is the student’s responsibility to verify the accuracy of your student information to ensure that your name is printed correctly and your current mailing address is on file, which is where your diploma will be mailed.

Students receiving multiple degrees:
Diplomas will each be mailed separately. It may take up to 10 days for your other diploma to arrive. Once the diploma is shipped, tracking information will be sent to your preferred email.

Name as it will appear on your diploma

If you have a chosen/preferred first name on file, this will appear as the first name (along with your legal last name) on your diploma.
If you do not have a chosen/preferred first name on file, your legal first and last name will appear on your diploma (Effective Summer 2021).

It is the student’s responsibility to verify the accuracy of your Chosen/Preferred and/or Legal Name on file, to ensure that your name is printed correctly on your diploma.
To appear on the diploma, any name change must be submitted to the Admissions & Records Office by the last day of the degree-awarded term.

How do I verify my legal name on file?

You are able to view your legal name on file by viewing your unofficial transcript through myGateway if you have attended Fullerton College from Fall 1989 and after. Students that attended only prior to Fall 1989 unfortunately are not able to view their records online and need to contact the admissions and records office to verify their legal name on file.

  1. Go to myGateway
  2. Log in using your MygatewayID and your password
  3. Click on Webstar in the right corner
  4. Click on the Student Records Tab
  5. Click View Unofficial Web Transcript
  6. Select Fullerton College as transcript level
How do I verify my chosen/preferred name on file?

Your chosen/preferred name matches what is displayed in canvas and on your instructor’s roster.

How do I set my chosen/preferred name?

You set your chosen/preferred name by submitting the student information change form to Admissions and Records. Upon submission, your choice of chosen/preferred name will be reviewed and processed by the Admissions and Records office.

How do I change or correct my legal name?

Students who wish to change their legal name must supply supporting legal documentation such as court documents, passport, California ID, California driver’s license, and marriage certificate, and complete the Student Information Change Form.

Information for changing a legal name is available through the California Courts website.

Verifying Your Degree Before Requesting Documents

Before requesting a transcript or diploma, make sure your degree has been officially awarded. Once your degree has been verified by Admissions & Records:

  • Your official transcript will automatically include the degree notation.
  • You will have the opportunity to add your Proof of Degree to your Certree vault.
  • You will also have the opportunity to add your Diploma to your Certree vault.

Please note: it may take up to 60 days after the end of the semester for degree information to be posted.

How to verify if your degree has posted to your transcript?
  1. Log into your free Certree account.
  2. Select Fullerton College as your issuer (or open your connected FC vault).
  3. Open your Transcript in Certree and review the record.
  4. Confirm that a degree notation appears (showing your award, major, and award date).

Note: If the degree notation is not yet visible, it may take up to 60 days after the end of the semester for degree information to be posted.

How to Add Your Diploma or Proof of Degree in Certree?

After your degree has been officially awarded (and the degree notation appears on your transcript), you can add your Diploma and Proof of Degree to your Certree vault:

  1. Log into your Certree account.
  2. Click Request my documents.
  3. Select or enter Fullerton College as the organization, then click Continue.
  4. Under Select document to request, choose either:
    • Diploma, or
    • Proof of Degree
  5. Review your information and submit your request.
  6. When processing is complete, your document will appear in your Certree vault for viewing and secure sharing.

Notes: Your degree must be awarded before requesting these documents. Processing may take time after final grades post. Viewing your documents in Certree is free; a fee applies only if you choose to share them with a third party.

Where will my diploma be delivered?

Your diploma will be mailed to the current mailing address on file approximately 10-12 weeks after the degree-awarding term.

*It is the student’s responsibility to verify the accuracy of your current mailing address on file, to ensure the delivery of your diploma.  A mailing address change must be completed via myGateway or submitted to the Admissions & Records office by the last day of the degree-awarding term.

How do I verify my current mailing address?
  • To verify your current mailing address:
    • Log on to myGateway
    • From the menu bar, click “Student”
    • Go to the Personal Information box and click “Update My Address and Phone”
    • Verify your current mailing address on file.
How do I update my current mailing address?
  • To update your current mailing address:
    • Log on to myGateway
    • From the menu, click “Student”
    • Go to the Personal Information box and click “Update My Address and Phone”
    • Click the link next to the corresponding address
    • Enter your new address and click “Submit”
    • Verify your current mailing address has been updated.
  • You can also update your mailing address by completing the student information change form.

When will my diploma be delivered?

Diplomas will be mailed approximately 10-12 weeks after the degree-awarding term.   You must have a graduation application on file for the term in which you intend to complete your degree requirements.

*It is the student’s responsibility to verify the accuracy of your current mailing address on file, to ensure the delivery of your diploma.  A mailing address change must be completed via mygateway or submitted to the Admissions & Records office by the last day of the degree-awarding term.

Duplicate Diploma Request

Duplicate diplomas will be mailed approximately 6-8 weeks after the request has been submitted to the Admissions & Records office.  There is a $15 fee for each duplicate diploma request.

How do I request a duplicate diploma?

To request a duplicate diploma, please fill out and email the Duplicate Diploma Form to evaluations@fullcoll.edu.

How do I request a duplicate diploma with my new legal name?

Students who wish to change their legal name must supply supporting legal documentation such as court documents, passport, California ID, California driver’s license, and marriage certificate, and complete the Student Information Change Form.

Information for changing a legal name is available through the California Courts website.

Once the legal name has been changed, please fill out and email the Duplicate Diploma Form to admissions@fullcoll.edu.

How do I request a duplicate diploma with my chosen/preferred name?

You set your chosen/preferred name by submitting the student information change form to Admissions and Records. Upon submission, your choice of chosen/preferred name will be reviewed and processed by the Admissions and Records office.

Once the chosen/preferred name has been changed, please fill out and email the Duplicate Diploma Form to admissions@fullcoll.edu.

Where will my duplicate diploma be delivered?
  • Your duplicate diploma will be delivered to the address indicated on your Duplicate Diploma Request form.